We-come-to-you courses

1 to 4-day programs at your site

We can bring our courses to your agency and make the process as simple as possible for you.  These courses are ideally suited for groups of employees who work with protocol issues, whether or not in a protocol office.  Our off-site courses range from "basic training" in all the critical areas of protocol including precedence, seating, flags, ceremonies, and receiving lines. 

Additionally, we are happy to tailor our programs to suit your agency's specific needs both in terms of topics covered as well as the scope of the course materials. 

Our most often requested agency programs are the 1-day Protocol Workshop and the 2-day Protocol and Event Management for the Military & Government courses.  We are also able to bring to you the full Combined Phase I & II course less the field exercise in a 4-day format, and the Phase III course (without field exercise) in a 3-1/2 day format.  All of these programs are identical in content to our regular courses except that they do not include an ice breaker, break service, luncheon, or  field exercises.

Classes can be set up with as little as a month's lead time providing there is no conflict with our regular course schedule. 

All participants receive our CD which includes our book, The Protocol and Event Management Guide containing Practical Protocol for the Military & Government, the Military Dining Guide, The Flag Guide, and Ceremonies Guide, a wide array of government and military publications on protocol, two dozen pieces of standard military ceremonial music, and event checklists and templates; and our Practical Protocol Lite booklet in paper form.  Writing pads and pens are also provided. Participants also receive a certificate of completion. Dress for the training is civilian casual. Class hours are as shown (starting and ending times can be modified to meet your needs) with a one-hour lunch break and two 10 minute breaks each morning and each afternoon. Payment is accepted via DD Form 1556 and SF 182, cash, check, and VISA/MC, including IMPAC and GPC cards.

What programs we can bring to your agency (click on course for more information) - -

   
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Dates we are available

(Revised 05/05/2008)

Jun 9-13, 2008
Jul 28-30, 2008
Sep 8-12, 2008
Oct 6-10, 2008
Nov 17-21, 2008

What do you need to do to set up training?

Where we have conducted our off-site courses

TIPS006  The Protocol Workshop; 1-day program

This course is designed as a training program on basic military and government protocol. The course avoids tying up employees for several days while still concentrating on the issues most important to your employees like precedence, seating, conference management, ceremonies, invitations, flags, forms of address, military & civilian dress, resources, and receiving lines. All topics are condensed into a 1-day, 7-8 hour format. These classes do not appear in the general schedule of courses, but are scheduled with interested agencies on a case-by-case basis.)

Agenda
(8:00-3:30; 8:30-4:00; or 9:00-4:30)
Welcome/administrative matters
Resources
Protocol
Precedence
Seating
Conference Management
Lunch (11:30-12:30 or 12:00-1:00)		 Ceremonies
Invitations
Receiving Lines
Flags
Forms of Address
Military & Civilian Dress
Conclusion
(note:  times can be adjusted to fit the host agency's schedule/preferences)

TIPS005 Protocol & Event Management for the Military & Government  2-1/2, or 3-day in-house training programs

This course provides training on a wide range of topics of interest to those working in or with protocol and event management. The TIPS005 course qualifies for credit toward our four-phase certificate program (credit for Phase I only) and for designation as a Certified Protocol Specialist. 

Agenda:

Administrative/Welcome
Resources
Protocol
Organization & Mission of Protocol
Precedence
Event Management
Seating
Flags
Visits & Itineraries
Ceremony Management
Conference Management
Receptions, Luncheons, Dinners
Dress & Appearance
Invitations

TIPS007 and TIPS007A Combined Phase I & II (4-day program)

The Combined Phase I & II course is our basic and intermediate training program designed to cover all topics related to the business of protocol and event management and can be conducted in either a 4 or 5-day format. The four-day program is identical to our on-site 5-day course with the exception that the field exercise has been eliminated.  This program can also be presented as a full 5-day class with field exercise following the schedule outlined in our program syllabus. The program agenda:

First Day
  8:00     Admin matters/introductions
             Professional Organizations
             Resources (books, rosters, pubs)
              Protocol
             Organization & Mission of Protocol
12:00     Lunch
  1:00     Precedence
             Event Management (to 4:00)

Second Day
  8:00     Practical Exercise:  Event Management
             Seating
             Practical Exercise:  Seating
12:00     Lunch
  1:00     Visits & Itineraries
             Ceremony Management
             Roundtable:  Ceremonies (to 4:00)
Third Day
  8:00     Flags
             Dress & Appearance
             Invitations
12:00     Lunch
  1:00     Receiving Lines
             Receptions, Luncheons, Dinners
             Practical Exercise:  luncheon
             Funds & Funding
             Roundtable:  Funds (to 4:00)
 
Fourth Day
  8:00    Official Gifts & Ethics
            Conference Management
            Security Issues & Planning
12:00    Lunch
  1:00    Contracting
            Roundtable:  Contracting
            Forms of Address
  4:00    Conclusion

TIPS003A Phase III, Protocol & Event Management for the Military & Government 3-day program

Our off-site Phase III course condenses the standard 5-day format to 3 full days by eliminating the field exercise, ice breaker, break service, and luncheon.

First Day
  8:00     Welcome; administrative issues; introductions
             Visitor & Guest Relations
             Protocol Office Operations 
 12:00     Lunch
  1:00     Roundtable: Protocol Office Operations
             Precedence & Its Applications  (to 4:00)

Second Day 
  8:00    Advanced Seating Issues
            Practical Exercise:  seating 
            Official Gifts & Ethics
 12:00    Lunch
  1:00    Roundtable:  Ethics
            Planning & Finalizing Event Contracts
            Working with Hotels, Clubs & Caterers
            Roundtable:  Working with Hotels, Clubs

Third day
  8:00   Visitors & Guest Relations presentation
           Changes of Command & Other Ceremonies
 12:00    Lunch
  1:00   Roundtable:  the change of command
           Advanced Flag Procedures & Policy
           The Joint Environment
             Conclusion (4:00) 

Fees:
Fees for our off-site courses are as shown below and include all materials and all our instructor's expenses.  There are no additional charges (revised 6/17/06 for programs not already scheduled).

No. of Days Up to 30 people
1 $4,000
2 $5,000 ($5,500 eff. Jan 09)
2-1/2 $6,000 ($6,500 eff. Jan 09)
3 $6,500 ($7,000 eff. Jan 09)
4 $7,000 ($7,500 eff. Jan 09)

For high-cost areas, please add $100 per training day.  A high-cost area is one with a daily total government per diem rate (lodging and meals) of $175 and above. 

Payment does not have to be made prior to the training and can be made by check, purchase order, or VISA or Master Card including IMPAC/GPC cards.

The above fees are for continental U.S. training sites only.  Overseas agencies please contact us for a quote  (the fee for overseas programs will be that stated above plus travel, lodging, meals and local transportation for our instructors).

With an average cost of $1,200 per person to attend our Orlando classes, we can train 20 to 30 people for the cost of sending 5 or 6 people to our Orlando site.

What do you need to do to arrange training?

Our needs:  All that we require is (1) a room suitable for the training (2) a table about 4 ft. x 4 ft. in size, and (3) a projection screen, extension cord and power strip. We bring all necessary equipment and materials with us except as just noted. We also take care of and pay for our own travel, lodging, meals, and other expenses; the course fee is all-inclusive. Some suggestions for a successful program - -

BEFORE FINALIZING TRAINING AT YOUR AGENCY, PLEASE PROCESS AND FINALIZE YOUR APPROVAL AND FUNDING.  WHILE WE DO NOT REQUIRE A CONTRACT TO CONDUCT TRAINING (ALTHOUGH WE APPRECIATE ONE), WE DO ASK THAT ALL AGENCY APPROVALS BE COMPLETED PRIOR TO LOCKING IN THE TRAINING.  WE NEVER APPLY A PENALTY CHARGE TO CANCELLATIONS, HOWEVER, IF YOUR FUNDING IS NOT APPROVED AND YOU KNOW THAT THE TRANING CAN NOT BE HELD, WE WILL APPRECIATE THE EARLIEST POSSIBLE NOTICE.  

  • Try to choose 2 or 3 different dates for flexibility.

  • Facilities selected for our classes must be cost-free unless the requesting agency intends to pay any associated user fees.

  • Contact us first to see if we are available on specific dates; we will tentatively block the dates on our calendar.  There is no obligation or penalty if the training can not be completed.  Call 1-321-331-1177  or email contact@jmarprotocol.com .

  • Next, contact your funding source to determine if the training can be approved and funded.

  • If approval is likely, let us know so that we can lock in the dates.  Again, there is no obligation or penalty should you need to cancel. Once the training has been approved, let us know so that we can begin our travel planning and preparation of training materials.

  • Choose a location in which participants can sit at a table rather than just in chairs, and try to choose one that has access to a break area or snack facility so that participants can get coffee, sodas or snacks during the day.

  • If there will be participants from outside your agency or off your installation, please be sensitive to security and access restrictions, as well as parking limitations and requirements for those attending the class.  Also, our instructor is not a federal employee; therefore, the training site must be one to which we can obtain access (we do have retired military ID cards). 

  • Also, for participants from outside your agency or off the installation, please make available to them information on basic services:  rest rooms, snack bars, lunch options, etc.  This can be done at the beginning of the training.

  • We will need a room that will provide at least 15 feet between the projection screen and our projector.  Due to compatibility issues, we prefer to use our own projectors and laptop computers. Although we can try to connect our laptop to your projector, we have not had a lot of luck with that in the past (it only works about 50% of the time).  We can bring our presentation on CD for use on your system, however, your computer must have Microsoft Power Point installed.

  • We will need access to the training site one (1) hour prior to the start time so that we can set up. Someone responsible for the training within the requesting agency should also plan to be at the training site shortly before and when the class begins to ensure those who are scheduled to attend show up and to address any administrative issues that may need to be covered.

  • We ask that at least a few days before the training, you provide us directions to the installation or agency, including the training site itself, and any necessary information about parking restrictions.  If the training site is on a second or higher floor, please let us know where an elevator is located as we will be bringing 2-3 bags of equipment and materials.

Should you have any questions about arranging this kind of training, please feel free to contact us at 1-321-331-1177 or by email to contact@jmarprotocol.com .

 

Recent off-site classes have been conducted for the following agencies:

Joint Interoperability Test Command, Ft. Huachuca, Ariz. (Apr 08)
Virgin Islands National Guard, St. Croix, V.I. (Feb 08)
18th Wing, Kadena AB, Okinawa, Japan (Dec 07)
Defense Intelligence Agency, Bolling AFB, D.C. (May 07)
Oklahoma City Air Logistics Center, Tinker AFB, Okla. (Apr 07)
Office of the Chief, Army Reserve, Arlington, Va. (Dec 06)
Marine Air Ground Task Force Training Command, Twentynine Palms, Calif. (Aug & Sep 06)
US Army Special Operations Command/JFK Special Warfare Center & School, Ft. Bragg, N.C. (Aug 06)
National Guard Professional Education Center, Camp Robinson, Ark. (Jun 06)
US Army CERDEC, Ft. Monmouth, N.J. (Apr 06)
III Marine Expeditionary Force, Okinawa, Japan (Mar 06)
542nd CSW, Robins AFB, Ga. (Sep 05)
53rd Transportation Bn, Ft. McPherson, Ga. (May 05)
Naval Surface Warfare Center, Dahlgren, Va. (Apr 05)
Maryland National Guard, Reisterstown, Md. (Apr 05)
US Army Soldier Systems Command, Natick, Mass. (Dec 04 & Jan 05)
The Boeing Company, Long Beach, Calif. (Nov 04)
90th Regional Readiness Command, North Little Rock, Ark. (Aug 04)
Air Logistics Command, Robins AFB, Ga. (Aug 04)
US Department of Commerce, Washington, D.C. (Jun 04)
Navy Combat Systems Direction Activity, Virginia Beach, Va. (Apr 04)
Naval Surface Warfare Center, Dahlgren, Va. (Feb 04, Feb 05)

Some Others:
US Military Academy, West Point, N.Y. (Feb 02)
The Boeing Company, Huntington Beach, Calif. (Mar 02)
Corps of Engineers, Vicksburg, Miss. (Feb 01 & Oct 01)
US Army Operational Test Command, Ft. Hood, Tex. (May 99)
Arnold Engineering Development Center, Arnold AFB, Tenn. (Oct 98)
US Army Reserve Command, Ft. McPherson, Ga. (Oct 98)
Virginia Military Institute, Lexington, Va. (Sep 98)
USSOUTHCOM, Corozal, Panama (Aug 97)
374th Wing, Yokota AB, Japan (Sep 96)
99th Regional Support Command, Oakdale, Pa. (Mar 96)
Military Ocean Terminal, Bayonne, N.J. (Mar 95)
XVIII Airborne Corps, Ft. Bragg, N.C. (Feb 93)
US Army Construction Engineering Research Lab, Champaign, Ill. (Sep 92)
US Army Depot Systems Command, Chambersburg, Pa. (Jan 91 & Sep 92)